Fotini Kennedy

• Personal assistant to members
• Assist with the switchboard and in all other departments , if necessary
• Drafting and typing of documents e.g. letters, quotations, memorandums , and email
• Assist on follow up quotations, if necessary
• Assist and organize meetings, conferences, product launches, and other events
• Organize exhibitions
• Take minutes of all meetings
• Record and transcribe meetings with staff, disciplinary actions, hearings etc.
• Handle customer complaints and ensure each complaint is resolved
• General and admin duties
• Arrange business cards, advertising, and promotional material
• Market research and analyzing of segments related to the designated products
• Assist in passing on all relevant price increases to all sales staff as well as the various branches on a continual basis
• Assist in notifying all clients of upcoming increases
• Draft company procedures, when required and update relevant registers for company forms
• Health and Safety training - ensure training is always kept updated for staff and is valid
• Arcelor Mittal and Exxaro - book medicals and inductions, and renew before expiry dates
• Field manager time sheets - control, update time sheets for costing and profit purposes. Record Saturday and Sunday overtime on a schedule
• Manuals - ensure that they are kept up to date Apply for new Nedfleet motor vehicle cards and keep a schedule of all company and staff motor vehicles
• Keep and update digit and tracker schedules for company and staff vehicles
• Stock taking.

• General office duties
• Diary management
• Answered telephone calls, email requests and written correspondence to achieve internal and external communication objectives
• Handled routine responses to telephone and email inquiries on behalf of executives
• Mailed letters, sent emails and memos regarding important announcements and events
• General filing
• Maintaining and filing of employment records
• Coordinated scheduling for internal and external meetings, travel plans, conference calls and day-to-day executive obligations
• Prepared agendas and coordinated catering for luncheons and meetings
• Payment and reconciliation of CEO's accounts
• Minute taking, if required (shorthand advantage)
• Prepared agendas and coordinated catering for luncheons and meetings.
• Manage, control and order staff cellphone accounts
• Ordering and managing stationary requirements - saved 10% on budget
• Assisted Operations Director with ordering raw materials from supplier
• Efficiently operated office equipment
• Controlled the drivers
• A3 advertorial placed in the Sunday Times 2017 - reduced costs by 25%
• Coordinated and directed personnel issues and housekeeping to support executives
• Used discretion, confidentiality and good judgment to protect c-level matters.

Reason for leaving: Travelling; change in working conditions

• General office duties
• Diary management
• Attending to verbal and written correspondence
• Screening of calls and emails
• General filing
• Maintaining and filing employment records
• Travel arrangements; car hire, accommodation
• Ably produce board packs for Directors and Shareholders
• Controlled Share Transaction Portfolios - local and overseas.

Reason for leaving: C.EO. Retired.

• Promoted to office administration manager
• Controlled the drivers
• Back up support in general office management
• Diary management
• Screening of calls and email
• Payment of accounts
• Reconciliation of bank accounts - personal and company
• Petty cash
• Travel arrangements
• Dealing with suppliers for trade with Mozambique and Angola
• Co-ordinate functions, events and entertainment for clients
• Manage various administrative tasks (meetings, conference planning, board reports.

Reason for leaving: Owner immigrated and the company closed down.

• Instrumental in the introduction of action minutes
• Ably produce board packs for Directors and shareholders
• General office duties
• Diary management
• Attend to verbal and written correspondence
• Screening of calls and emails
• Maintaining and filing employment records
• Travel arrangements
• Computer training for staff - Mutlimate Ver 4.0 and then Word Perfect 5.1.

Reason for leaving: Offered a better opportunity for promotion.

• Promoted to Branch Manager's secretary
• General office duties - opening and distribution of mail
• Own letter writing
• Filing
• Organizing travel arrangements
• Diary management
• Minute taking at Board meeting level
• Updated confidential staff files
• Organize client functions/entertainment
• Organize all aspects pertaining to local visits of overseas clients and principals.

Reason for leaving: Pregnancy.

Course in:

• Typewriting - Senior
• Shorthand - Higher Secretarial
• Office Procedure - First Class Pass
• Accountancy - First Class Pass
• Business English
• Business Afrikaans - First Class Pass

Subjects:

• English First Language
• Afrikaans Second Language
• German
• French
• Biology